Feature-rich but super simple expense management
Expend does the heavy lifting so that you can get on with doing the work that really matters.
Not all accounting integrations are equal
Some accounting integrations may actually end up consuming your valuable time rather than saving it. Learn what makes Expend different and how we can help you win back time and do more.
Create
Pay with your smart Expend Mastercard and our intelligent system does the rest. Say goodbye to form filing and tracking down lost receipts.
Capture
With your expense already made, you can add receipts on the go in seconds using our app. Perfect for reclaiming more VAT for your business.
Control
Approve, monitor and report on company spending in real-time. Giving you tight control over business expenses and the insights your business needs.
Ditch the dinosaurs. How Expend’s expense management is different…
Expend transforms the frustrating expense claim process by automatically recording your expenses and syncing them with your accounting package. No forms or piles of receipts. Expend offers increased control over spending and improves your business’s financial efficiency.
vs Traditional Corporate Cards
Features
Simple and fast signup
No credit checks. Next-day delivery.
Multi-user management
Manage an unlimited number of users from one place.
Automated expense process
Expenses done as they happen, not at the end of the month.
Spending control
Set limits and auto top-up rules.
Real-time visibility and filing
Know your cash flow in real time. No nasty surprises.
First-class accounting integration
With Xero and support for leading accounting platforms.
Free foreign transactions
Ditch the fees and always know what you’re paying*.
Live multi-platform support
In app or on the web, we’re always there if you need us.
Expense reviewal process
Workflows designed to support your business processes, not ours.
Expend
✔
✔
✔
✔
✔
✔
✔
✔
✔
Traditional Corporate Cards
X
X
X
X
X
X
X
X
X
vs Traditional Expenses Solutions
Features
Fully automated expense capture
Free from reliance on human data entry farms with better security on your data.
Real-time reporting
See spend when it happens.
Automated expense process
From payment to accounting software instantly.
Data automatically filed instantly after the transaction
Everything is filed and updated as it happens.
Expenses converted in the local currency for less hassle
0% FX on our Pro plan takes the pain out of your currency conversions.
Real-time prompt to review expense
Approve or reject expenses until they’re complete.
Remove end-of-month surprises
Say goodbye to waiting for monthly card statements and spreadsheets.
Unlimited receipt processing and storage
There are no limits to how much you can use our solution.
Real-time insight into your company cash flow
Make better business decisions with the right insights.
Expend
✔
✔
✔
✔
✔
✔
✔
✔
✔
Traditional Expenses Solutions
X
X
X
X
X
X
X
X
X
Built for…
Businesses & Managers
No matter the size of your business, improving the expense process saves time and money. You can easily issue expense cards and manage everything in one place.
Employees
Expend offers better management over spending and real time data. With 0% FX markup on foreign transactions, Expend is also the perfect travel card.
Accountants & Bookkeepers
Expend helps accountants and bookkeepers by reducing errors and providing seamless real-time recording of expenses into existing accounting packages.
Join thousands of users. Effortless expenses.
Shy to admit but @Expend just made expenses a little bit sexy. I paid for lunch and by the time I was back to the table, phone was prompting for receipt.
@Expend just found and downloaded the app – it’s already changed my expense recording life for the better. Thank you!!!
@Expend you guys are life savers. Saving me loads of time, uploading direct to my account with my own created suppliers, hats off to you.
I’ve never found it so easy to track my expenses and be rid of all this paperwork and tracking receipts! It’s as easy as paying and logging the expense and then that’s it! No having to audit and log every month! Simple! Thank you for such a simple idea helping save so much time!
⭐⭐⭐⭐⭐
Using Expend on the go has made Expenses a doddle rather than something I used to leave to the end of the VAT quarter when I’d have to trawl through receipts and my diary.
⭐⭐⭐⭐⭐
As an expanding business we’ve been searching for some time for a card system that would allow us not only to have multiple users but also provide us with the ability to monitor and track expenditure all through one dashboard that links straight through to Xero. The system was easy to set up and navigation around the site is very user-friendly. I highly recommend this service.
⭐⭐⭐⭐⭐
The team have been great and quick to responding to any queries. After searching the market for over 1 year to find a suitable system, this product has been a dream come true. I highly recommend this to any financial controller with large teams.
⭐⭐⭐⭐⭐
Expend is a great system. It makes handling employee expenses an automated dream. No more chasing invoices/receipts and having to lend cards to staff. The system is easy to use and intuitive. It also helps that the team are nice to work with.
⭐⭐⭐⭐⭐
We have a small business with 4 employees and have been using Expend for 6 months now. We are finding Expend makes managing expenses and spending so much easier than what we used to do with multiple credit cards feeding into Xero. Everything is tracked and accounted for in real time. No more missing receipts and cumbersome expense claims like we had before. It is super easy and has given real peace of mind that everything is accounted for and updated properly. This product is amazing. I don’t know what I’d do without it!
⭐⭐⭐⭐⭐
We save you valuable time by integrating with your accounting software.
Common questions
What makes Expend different?
At Expend, we do things properly. We pride ourselves on tackling the fundamental time-consuming issues of expenses. This includes a proper accounting integration with the likes of Xero, where we aim to handle as much as possible of the annoying process for you. Unlike others, we’re not offering a half-baked integration, where you still have to perform X, Y and Z in order to actually complete the expenses process. This is a key benefit of using Expend.
We built Expend from the ground up to create a cutting-edge service to solve the expenses problem once and for all. We take feedback very seriously, so if you need something then let us know.
How does it work?
We’re building the most efficient and simple to use expense solution on the planet. Load money to your Expend account and distribute a funding allowance to the various cards connected to your account. When a user pays for something, they get an instant notification on their phone, and at the same time the transaction data is processed and sent to the accounting system.
Users can then amend the expense on their phone and add a photo of the receipt if required. And that’s it. Everything is processed and synced exactly as you have configured it to be within your accounting system. If necessary, you can also easily export your transaction data.
What are the advantages over a receipt scanner?
Expend is a company that provides a real-time product. As soon as you pay with Expend, the transaction is in your accounting system and you receive an instant notification. We capture transaction details accurately and don’t rely on scanning receipts (which can often be faded or lost). Since we power the payment, we have a lot of the required data so there is no reliance on OCR (optical character recognition) or humans in offshore data entry centres (something many don’t realise actually happens).
We bridge the gap between a corporate card and expense management solution (such as a receipt scanner service), removing the annoying reimbursement steps and costly requirements to pay for and use two separate solutions. Our product not only saves you money, but enables you to see, monitor and even restrict company spending instantly, so that there are no end-of-month surprises for you or your employees.
Are there any hidden fees?
We’ve tried to make our fee structure clear and simple but also flexible to suit your needs. You only pay for active card users and we have created two core pricing structures. Firstly, you can opt for a monthly fee and only pay for what you use. Find info on the Basic and Business plan fees here.
Or if you want the security of knowing what you will be spending each month, you can opt for the for the all-inclusive Pro plan which includes transaction fees, everything in the Basic and Business plans as well as 0% foreign exchange mark-up on overseas spending. This tariff may be more cost-effective for you dependent on your spending behaviour. Our Pro packages is subject to a fair use policy which can be found here.
Are there any nasty tie-ins?
There are no tie-ins and you can cancel at any time. You will only be charged for the current month billing cycle you are in. For example, if your membership renews on the 23rd of the month and you cancel on the 15th, you will only be charged up to the 23rd of the same month.
What if I want multiple cards but don’t always use all of them?
We have you covered. We run an active user policy where you are only charged a subscription when a card is actively used. An active user is a cardholder who has had at least one transaction within their monthly billing cycle.
All customers must have at least one chargeable monthly user subscription and are subject to a one-month minimum paid subscription term for each additional cardholder in their plan (after any free trial) before the active user policy takes effect.
I’d like to discuss my specific requirements
Ping us an email to the appropriate contact on our contact page, or try our live support via our website (bottom right) or in the app.
How do you collect your fees for Expend?
Where possible, Expend’s subscription and card usage fees will be charged against the customer’s debit card or via Direct Debit. These are the payment forms used to pay for the Expend service and not the Expend prepaid debit card provided to the customer.
Exceptions to this include any out of plan international usage fees; these are charged to the company’s main funding account (the account the prepaid debit cards are attached to). Users will be contacted within during their trial and asked to submit payment details in the form of a Direct Debit mandate. We’re looking to offer more ways to pay, so if you have a specific requirement, please let us know.
I need more help
Check out our helpful guides at help.expend.io, and feel free to contact us with any other questions.